I joined a MNC as Admn. Asst (assisting Admn Manager) and I have two years work experience. Here my role will be mostly keeping track of

a) Travel and Billing.
b) Expat Management

I will have good exposure if I am able to prove myself. Actually I do not have any knowledge in the above two job profiles. Please help me how to keep track of travel and billing in excel format - here they book intl tickets and then they keep changing dates etc. Keeping track of their billing, amount, which sector is used and not used and finally how much we paid for that particular ticket / sector. It is so confusing. I have prepared a format in excel for travelling - i do not know much is this going to help me in keeping track of travelling (please find attached)

Secondly, FRRO & MAH Coordination, visa extensions & re-registrations, House lease maintenance, Liaisoning with embassies, high commisions,
taking care of overall expat mgt. Any formats to keep track of all these things etc etc

They are such a big and complicated words for me as of now. No idea whether I will be able to survive with this or not. Somebody please help me how to go about it

From India , Gurgaon

Attached Files (Download Requires Membership)
File Type: xls Travel details.xls (17.5 KB, 891 views)

If you are working for MNC, they must be having a software solution, to manage the admin activity, if they don't ask them to buy one. if you are able to convince your management to buy some solution contact me, I think i can help you with some solutions.
From India , Mumbai
Dear Kilobyte;
I understand, it is “Export” Management, not “Expat” Management. Means your management needs you to take care of travel management and export management. Is n't it?
I believe you need good software to analyze these activities for two main objectives.
i) To support and facilitate the traveling and exporting staff. and
ii) To monitor their activity and expenses to keep control over the expenses for the purpose.
If you do not have good software, you may connivance your management to develop one for your company. Or you may develop your-self, if you know software development thoroughly.
I believe it is clear to you.
His Blessings;
Sharad Shah

From India , Ahmadabad
Dear Sharad, it is not export management. It is EXPAT Management only. We have nothing to do with any kind of export, import etc. Rgds,
From India , Gurgaon
Dear Kilobyte; Can you elaborate EXPAT Management? It is a new terminology for me. His Blessings; Sharad
From India , Ahmadabad

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